Template · Property management

Owners’ meeting minutes — template under § 24 WEG.

Under German law, the resolutions of an owners’ meeting must be recorded in minutes. Here’s what goes in, who signs and how the resolutions register fits in — with a template to copy.

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Last updated: 3 October 2026 · by juunote · juunit GmbH

What belongs in the minutes

§ 24(6) WEG (German Condominium Act) requires minutes of the resolutions. These details make them complete and easy to follow.

Association, date, placeName of the owners’ association, date, place and the start and end time of the meeting.
Chair and minute-takerWho chaired the meeting and who took the minutes.
Attendance and proxiesOwners present and represented, ideally as an attachment listing co-ownership shares or votes.
Notice of meetingA statement that the meeting was properly convened. Since the 2020 WEG reform, a quorum no longer depends on how many owners attend.
For each agenda itemThe exact wording of the motion, the voting result (yes, no, abstention) and the announcement of the result — the resolution only comes into effect once it has been announced.
SignaturesThe chair of the meeting, one unit owner and — if one has been appointed — the chair of the owners’ advisory board or their deputy.

Template to fill in

Download it as a Word file, print it or paste it straight into Word, Outlook or OneNote — tables and headings stay intact.

owners-meeting-minutes-template.docx Word file

Minutes of the owners’ meeting

Owners’ association: Association …
Date
Place
Start / end: … / … (time)
Chair of the meeting
Minutes taken by

Attendance

Present or represented are owners holding a total of ______ of ______ co-ownership shares (or votes). The attendance list and proxies are attached.

The chair of the meeting confirms that the meeting was properly convened.

Item 1:

Motion (exact wording)

Yes	No	Abstention

Resolution passed
Resolution rejected

The result was announced by the chair of the meeting.

Item 2:

Motion (exact wording)

Yes	No	Abstention

Resolution passed
Resolution rejected

The result was announced by the chair of the meeting.

Item 3: Any other business

no resolutions

Meeting closed at: … (time)

Chair of the meeting

Unit owner

Chair of the advisory board

Attachments: Attendance list, proxies

Example: two agenda items

This is what resolutions look like with the voting result and the announcement.

Completed exampleOwners’ meeting, Lindenstraße 1214 Oct 2026 · 18:00–20:15 · 17 of 20 owners

Item 3 · Roof renovation

Motion: The association commissions Dachbau Koch to renovate the roof at the quoted price of €84,000, paid from the maintenance reserve.

Result, item 3

Yes 14 · No 2 · Abstention 1
Passed and announced

Item 4 · Budget plan 2027

Motion: The budget plan 2027 in the version dated 15 September 2026 is adopted.

Result, item 4

Yes 16 · No 0 · Abstention 1
Passed and announced

Tips

Minutes that hold up

Motions word for word — Settle the wording before the vote and copy it unchanged — challenges often start with imprecise phrasing.
Record the announcement — One sentence is enough: “The result was announced.” Without an announcement, no resolution has come into effect.
Finish them promptly — Owners need to be able to check the minutes before the one-month period for challenging resolutions runs out.
Keep the resolutions register up to date — Announced resolutions must also be entered in the resolutions register without delay (§ 24(7) and (8) WEG).
Check the community rules — The association’s community rules (Gemeinschaftsordnung) may set additional requirements for the minutes or signatures.

With juunote

The meeting runs, the minutes write themselves.

With its own template for owners’ meetings, juunote captures the agenda, motions, votes and resolutions — as the basis for your minutes and the resolutions register. Recording only happens with the consent of everyone present; the audio is discarded after transcription.

No bot in the meeting
Transcription on your computer
Finished minutes in your template

Try free for 14 days How it works

Questions

Questions and answers

Who has to sign the minutes?

The chair of the meeting, one unit owner and — if an advisory board has been appointed — its chair or their deputy (§ 24(6) WEG).

How soon do the minutes have to be ready?

Without undue delay. Owners should be able to read them before the one-month period for challenging resolutions runs out.

What is the resolutions register?

A running record of all announced resolutions and court decisions concerning the association. The property manager has to keep it and enter new resolutions without delay.

Do I need a full record of the discussion?

No. What’s required is minutes of the resolutions. You can include important contributions if they help people understand them.

Can the owners’ meeting be recorded?

Only with the consent of everyone present. Without it, an audio recording is not allowed. Clarify this at the start and note it in the minutes.

Note: This page provides general information and is not legal advice. For your specific situation, please ask your legal or data protection adviser.